Delegation is one of the most important skills a committee can master to ensure volunteer burnout does not occur. Delegation is also an important process in succession planning and volunteer development.
Steps for Delegation
– Define the task. Clearly define what needs to be done and write it down.
– Define the outcomes and results clearly and write them down.
– Select the right person or team for the task. Consider:
- Do they have the time?
- Do they have the ability?
- What will they get from the experience?
- Can they work with the rest of the team?
– Explain the reason and expectations to whom you have selected. Remember to
- Explain why they were selected for the job
- Explain the job clearly along with the outcomes and time requirement
- Don’t underestimate the size of the job or give the impression that it’s not important
- Check they have understood all information
– Support and communicate openly and consider regular ‘check-ins’. Keep them involved and make sure they feel supported – help where need be.
– Recognise and reward. Be sure to make them feel appreciated for completing the task and reward them for their efforts.
– Remember that delegation allows you to make the best use of your time and skills, and it helps others in the club grow and develop to ensure the club continues to operate effectively.